1. When do these Website Terms and Conditions apply?
These apply to information (including personal data) that is collected through the use of Queensland University of Technology’s (QUT) websites. We are committed to protecting the integrity of your personal data and safeguarding your privacy. These Website Terms and Conditions are to be read in conjunction with the QUT Privacy Collection Notice, which provides details on how we process your personal data and how you may exercise rights in relation to the processing of such data.
Any personal data you provide online will be used by Queensland University of Technology for the purpose for which it was provided. Such uses may include matters related to student administration, provision of services and the dissemination of information to staff, prospective and current students and for remaining in contact with graduates.
2. What types of information might we collect through your use of QUT websites?
Information processed by QUT may include personal data collected by the use of cookies and the details you provide directly to us. Data that is automatically collected or provided directly to us may be shared with trusted third-party partners to help us perform statistical analysis, to provide you with required services or support, and for the purposes of providing you with relevant and personalised content.
Information automatically collected
A cookie is a small message given to your web browser by our web server. The browser stores the message in a text file, and the message is then sent back to the server each time the browser requests a page from the server. It is possible to disable the acceptance of cookies by your web browser at any time. However, doing so may restrict your ability to access some web pages.
The QUT websites use cookies to store information regarding your visit to the site to improve your experience with QUT. Information that may be collected via cookies includes your domain name, IP address, the data and time of your visit, the pages accessed and documents downloaded, the previous site visited, and the type of browser used.
We use the following types of cookies:
- Essential cookies: These cookies are required for our website to operate correctly, and are therefore always turned on. They include, for example, cookies that enable you to navigate the website and access secure areas of the website. If you do not accept essential cookies, our website may not function properly.
- Performance and analytical cookies: these cookies allow us to analyse non-personal data about how you and other visitors use our website to measure how it’s performing, so we can constantly improve it. These cookies are shared with third-party providers, but no personal data is included.
- Preference and personalisation cookies: these cookies allow us to use information about the pages you visit on our website and the content you interact with to constantly improve your experience with QUT. These cookies allow us to understand what information you’re interested in so we can show you more relevant content.
- Advertising cookies: These cookies allow us to use information about the pages you visit on our website and the content you interact with to show you more relevant information when we advertise. For example, we might show you ads related to a course you are interested in. Advertising cookies are shared with third-party providers, but no personal data is included.
The University is committed to protecting your privacy and processing personal information fairly and lawfully in compliance with applicable legislation. The collection of personal information by the University is governed by the Information Privacy Act 2009 (Qld) (IP Act). The University is also considered to be a data controller for the purposes of the EU General Data Protection Regulation 2016/679 (GDPR) in relation to the collection of personal information from individuals located in the EU, while conducting certain activities.
Site usage
When you visit QUT’s website, we make a record of your visit using “single pixel gif” technology embedded in the code of each page. We log the following information, which is used for statistical purposes:
- The IP address of the computer you are using or an IP that is dynamically allocated by your internet service provider
- The date and time of your visit
- The pages accessed and documents downloaded
- The file size of the pages downloaded
- The type of browser used and the screen resolution
- The referring page (ie last page visited before entering the QUT site).
3. What security measures are in place on QUT websites?
QUT websites have security measures in place against the loss, misuse and alteration of information as defined in the University’s IT Security Policy.
A login name and password are required to visit secure areas. Before personal data (such as examination results) is published on the site, visitors are required to enter their student or staff number as well. This is to ensure that the information is displayed only to the intended person. You should ensure that your password is kept securely and cannot be discovered by anyone else.
Some QUT websites may have chat rooms, forums, online teaching environments, message boards and or/news groups available to their users. Please remember that any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose your personal data.
Some QUT websites contain links to other sites. The University is not responsible for the privacy practices or the content of such websites.
4. Who can I contact if I have any questions?
For further information, get in touch with us on our website or phone (07) 3138 2000.
For general information about how the University manages personal information, and for details of how to make an enquiry or complaint, please refer to the University’s Privacy webpage, view the University’s Privacy Policy or contact privacy@qut.edu.au.